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Design and an Effective Management Structure Essay Sample

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This is in most instances a planning method that critically evaluates the various strengths, opportunities, vulnerabilities and weaknesses in the management structure. In this paper we are going to focus on Berjaya University College of hospitality based in Kuala Lumpur, Malaysia.


The educational institution is characterized by the availability of proper financial funding provided that the Berjaya group holds half stake in the institutional shares. This gives it a higher advantage in terms of quality research and learning infrastructure compared to other learning institutions. The private ownership ensures that the management team in place is adequate and both the teaching and learning fraternity is active. The availability of other stakeholders will open up opportunities for students in a given institution. The management can roll out various programs given the opportunity presented by the Berjaya group holdings.


The primary weakness includes the various shifts in the institutions financial grounds thus leading to delaying and changing in the programs being implemented. The lack of firm’s strategies will lead to wrongful implementation of structures within the institution. The high educational cost incurred by the students willing to pursue a career in the various schools arising from its privately owned nature.


The fact that Berjaya has its holdings in the food sector this enables the learners in the institution to effectively practice on their skill application capabilities through being enrolled in such schools. The ability to offer intake to the various students upon their course completion is the coordinated efforts of the management in place. This will brings up a culture of quality based learning as compared to other hospitality education systems given that such opportunities in other schools are hard to come by.


The institutions management faces threats of being faced out by its competitors and entering into management wrangles with implementation of weak strategies.



This aims at demonstrating the core roles of management in terms of planning, organizing, leading and controlling. To begin with planning aims at putting in place the required objectives and formulation of methodologies that will enable the achievement of the set objectives. The goal established by the given learning institution is the ability to impact the lives of students positively by transforming the education standards and development of quality infrastructure. The institution also aims at providing a suitable learning and skill development environment that will nature innovativeness and creativity.

Resource identification

The management design is projected to have both financial and students affairs aspects. The Berjaya university college will assign a task force that will identify the various developments to be undertaken and the various financial costs to be incurred by the institution while undertaking the development. This is related to the schools main objectives of providing quality infrastructure and conducive learning environment.  In the student’s affairs perspectives, the institution is expected to come up with a student’s affairs department that will enable them to air out the various grievances and enable students to participate in the institutional shaping process. The various tasks are to be undertaken in relation to the objectives in place that includes deployment of a team of financial experts who will foresee the efficient financial allocation in the various development projects being undertaken. Also, the institutional head will have to select a team of the teaching staff members so as to roll out programs that will develop the student’s skill application ability in the related fields. This is in line with the goal of transforming the students learning ability.

Prioritization of the goals and tasks

The various goals and tasks are to be ordered with regards to their importance to both the students and the institution. Therefore, the in this structure the institution developmental phase will be undertaken as the first task. This is because the institution will be competing against other private and public institutions in both the learning and research aspects. With the proper infrastructure, the students will be able to undertake on a wide range of activities that will enhance their skill development (Drucker & Joseph, 112).

Creation of assessments and timeframes

The institutions management structure in place will be expected to come up with different projects timelines so as to enhance growth and development of the institution. This will be carried out through the development taskforce, at the same time the different students and teaching staff abilities are to be considered while setting off a given time frame. The taskforce is required to assess the projects progress after a given period, time, term of three months whereas the other department delegated with the duty of rolling out various students programs are to assess the impact of the programs on students learning and skill developments (Drucker & Joseph, 112)..

Establishment of evaluation methods

The planning process entails a strategy that is focused towards the completion of the various goals in place within set time frames. Therefore, the various taskforces are expected to present the management with the monthly reports on the work being carried to act evaluation criteria for the projects being undertaken. The students have to be regularly evaluated so as to assess the impact of the various programs that are being rolled out (Drucker & Joseph, 112).

Identification of an alternative course of action is a vital stage in the planning phase. The contingency plan serves as the best alternative for the projects and programs being rolled out given that the institution is not in the exception of experiencing financial crisis and other related problems.


This phase is of vital significance to the organizational management structure. Similar to the planning stage the first two steps in the organizing phase involve the reviewing of the objectives to be established in the learning institution and determining the work activities that are of significance to the institution and the students.

Group classification into more manageable units with the required activities

The leader in the institution is expected to group the various projects that are being undertaken, therefore, the leader plays the role of grouping the work activities basing on the student’s needs, the institution and learning process. Activities can be assigned to the selected heads of the various departments while the institutional head plays the role of presiding over the assigned tasks. Organizing also requires the leader to come up with a structure of relations through utilization of vertical decision-making form and the horizontal relationships within the institution.

Therefore, the departmentalization decision is made by the head, and the decision must be in line with the institution. Through departmental structural planning development, accountability will be effective. The institution can adequately cater for the needs of the students as they arise and establish a cordial relationship with them in relation to institutional development.


The institution will be able to utilize leading as a form of organization so as to influence the easy attainment of the set institutional objectives. The leaders will play a critical role in this phase in that they will employ active interaction, communication and management strategies in ensuring students and infrastructural development take place. The managers are supposed to consider their juniors emotional and mental capabilities so as to understand their approach to the stipulated objectives of the institution. With this in consideration the management structure in the institution will be able to call for behavioral sciences as a requirement among the managers given that it plays a role in employee understanding. Motivation should be constant within the institution ranging from the managers to employees and the students; therefore, the institution will be able to nature it as a culture in the institution through organizing of events. This is bound to ensure efficient utilization of the communication skills and increased productivity in the activities being undertaken by the in institution (Hayes, 96)


This critically focuses on ensuring a level of performance is concurrent to the set standards. This requires the management in place to come up with performance standards, relate their current performance to the set standards and taking the necessary measures when required. The standards of development should be in line with the financial allocations and students needs in the institution. Budgeting and auditing play a significant role since it evaluates the planning strategies put in place.

Business environment factor

Both internal and external factors play a critical role in the management of the institution thus in the design integration of both technological, environmental, sociocultural and economic factors is significant. The internal environment is characterized by the institutional objectives, culture and institutional structures. Sociocultural environment has for over a long time proved to be effective in learning institutions given the diversity of the students. Thus, the institution is encouraged to put in place various mechanisms that will enrich the institutions culture over time.  The economic factors play a significant role in the institutions business environment given the objective of the institution is to enhance the development of learning infrastructure. Financial availability guarantees development of projects undertaken.

Active strategy and structure

This requires the identification of a particular policy that shapes the institutions management structure. Development of a given institutional approach relies on the business environmental conditions that exist in the institution. This involves an assessment of the merits and demerits of the various programs being undertaken and developmental strategies put in place. This will enhance an institutions competitive advantage and alignment accordance to the human resource strategies and planning that has been undertaken. A clear analysis of the structural conditions within the institution realizes the activeness of the strategy in place. The institution’s strategy is in a good position to point out the long-term goals and objectives that can be undertaken while, on the other hand, determine the various financial and labor resources to be channeled into the ongoing developments (Robbins & Mary, 211).

Controlling management

This can be achieved through linking the existing institutional strategy and structure, the institutional culture and information system employed with the fundamental organizations objectives and goals. This is critical in the facilitation of the necessary coordination of activities in the institutions, helps in planning of the flow of events in the institution. The end function in that the performance conforms to the actual plan, the various departmental heads are involved in each level of the process and the controlling process relies on forecasting. Controlling management proves its dynamics since it gives room for modifications whenever they are required. The interdependence relationship is emerging from controlling management redirects to planning in that the approaches attained age used to come up with corrective actions.

HR Management

This is vital to the achievement of sustainability in the institutions among the employees.HR management in an institution provides a framework by which the employees can be governed with focus directed towards the existing systems and policies within the organization. Through effective HR mechanism, the institution is ensured of an efficient workforce and can keep track of the employee performance to the institution. The internal institutional balance is achieved through proper practices implementation and addressing of employee’s grievances. Strategic decision-making process within the institution will be effectively enhanced through utilization of the HR management platform thus leading to the transformation of change in the institution.

Communication methods

The combination of communication tools in the institutions management framework is of fundamental essence in both the students and management aspects. This includes the use of education to create awareness among the institutional workforce. Employee engagement is a vital communication skill as it exploits employee’s potential I am designing and implementing the change required. Use of negotiation is a skillful method that offers the various change incentives required in the institution. Facilitation as a communication method will enhance the organizations ability to equip the employees with the required job skills and emotional support mechanisms. Therefore, the employees within the institution can transition and adjust to the changes being encountered. Coercion this will enhance the peaceful competition among the workforce thus acting as beneficial towards the institution. The integration of communications systems within the institution is advantageous since it allows the employees bring out issues affecting them and enable them participate in the institutional decision-making process.

Operation strategy

The institutional plan in relation to the above parameters so as to realize the stipulated objective is as demonstrated. The institutions leader is expected to appoint different individuals in the institution that will act as heads of the departments in place so as to achieve maximum accountability. Within The various departments, the leaders are expected to formulate small work teams that will address the arising issues relating to their department. This will be effective in the identification of weaknesses that exist the projects being undertaken and the contingency measures that can be undertaken. The systems management is purported to undertake various infrastructural developments that will generate financial income and at the same time pose as learning sites for students such as Hotels.

Specific methods to globalize the mentioned issues

Various methods to globalize the issues arising as a result of the organizational management process include the benchmarking processes whereby the members of the institutions management are taken to various conferences whereby they exchange ideas. Secondly, online publication of the various issues is of great significance to the international community in that the institution can publish various articles on the contingencies and various communications methods that have been found useful in the organization. Given the diversity among students it is of great significance to integrate some of the practices in the students through institutional culture so as to encourage global widespread.

Works Cited

Drucker, Peter F., and Joseph A. Maciariello. Management. Rev. Ed. New York, NY: Collins, 2008. Print.

Hayes, Nicky. Successful team management. London: International Thomson business press, 1997. Print.

Robbins, Stephen P., and Mary K. Coulter. Management. 8th ed. Upper Saddle River, NJ: Pearson Prentice Hall, 2005. Print.

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